About Us

Vision

Equitable socio-economic development countrywide.

Mission

To provide leadership and policy direction for effective and efficient management of the Fund.

Core Values

• Transparency and Accountability
• Professionalism and Integrity
• Commitment and Teamwork
• Neutrality and Objectivity
• Timeliness and Excellence
• Advocacy for Citizen Participation

Our Honour

NG-CDF Board has successfully managed to run a unique project model, the first of its kind in the public sector, characterized by minimal administrative costs and reduced bureaucratic inefficiencies.

Overview

The National Government Constituencies Development Fund (NGCDF) was established under the NG-CDF Act, 2015 as amended in 2023. The main purpose of the Fund is to address the socio-economic development of the people at the constituency level, reduce poverty, and enhance regional equity.

The NG-CDF Act 2015 aligned the operations of the Fund to the new constitutional dispensation, especially in ensuring that the law strongly embraces the principles of public participation, separation of powers, and the delineation of functions between the National and County governments.

The Fund is domiciled within the ministry in charge of National Economic Policy and Planning, currently the National Treasury and Planning. It is managed by the National Government CDF Board at the national level, the NG-CDF Committees at the constituency level, and the Project Management Committees (PMC) at the constituency level.

Implementation Structure

The Fund is managed by the National Government CDF Board at the national level, the NG-CDF Committees at the constituency level, and the Project Management Committees (PMC) at the community level.

The NG-CDF Board is a body corporate under the National Treasury and Planning. The Ministry ensures budgetary provisions and provides policy direction for the Fund.

The National Treasury finances the NG-CDF budgets and provides financial guidelines for the effective and efficient management of the Fund.

The NG-CDF Committees develop project proposals in consultation with wananchi through periodic ward-level open forums, submit them to the NG-CDF Board for approval, and facilitate the PMCs in the planning, implementation, and sustainability of the projects once completed.

The Project Management Committees and the NG-CDF Committees collaborate for efficient project management through the technical support of relevant government departments within the sub-county.

Mandate and Functions of the Board

The Board derives its mandate from the NG-CDF (Amendment) Act, 2016. Specifically, the functions of the Board are to:

• Consider project proposals submitted from various constituencies in accordance with the Act, approve those that are consistent with the Act, and disburse funds to the respective constituency fund accounts.
• Ensure timely and efficient disbursement of funds to every constituency.
• Ensure efficient management of the Fund.
• Coordinate the implementation of projects at the inter-constituency level.
• Receive and address complaints that may arise from the implementation of the Act.
• Encourage best practices in the implementation of projects.
• Administer the funds and assets of the Board in a manner that promotes the best interests of the Board and ensures efficient management of the Fund in accordance with the Act.
• Perform such other duties as the Board may deem necessary from time to time for the proper management of the Fund.

Committees of the Board

Audit Committee

Conventionally, it was noted and resolved that the Internal Audit Department shall report to the Board through this committee.

Terms of Reference (ToRs)

• Report to the Board on Committee activities, emerging issues and recommendations thereto;
• Consider, deliberate, guide and make recommendations to the Board on reports presented to the Committee;
• Provide an open avenue of communication between Internal Audit, the External Auditors and the Board;
• Consider the effectiveness of the Board`s internal control system;
• Conduct or authorize investigations into any matter within its scope of responsibility;
• Review risk management structures, processes and compliance and provide assurance to the Board;
• Ensure maintenance of accountability, high audit standards and proper development and supervision of staff in the Organization;
• Deliberate and make appropriate recommendations on governance matters affecting the Board.

Finance, Human Resource & Administration Committee

It was determined that the following departments/division shall report to the Board through this committee:

• Finance;
• Human Resource and Administration; and
• Procurement.

Terms of Reference (ToRs)

Finance

• Review the priority financial needs for the Organization;
• Review and monitor Corporation’s performance against financial benchmarks established by the Board in compliance with statutory requirements;
• Receive, review and advice the Board on Corporation’s annual budget;
• Authorize on an annual basis, expenditure against Corporation’s annual work plan developed in accordance with the projections of the yearly performance contract;
• Review quarterly financial reports and, where appropriate, provide advice to the Board on the their implication;
• Advice the Board on the control, supervision and administration of the assets of the Organization;
• Consider and make appropriate recommendations to the Board on matters having significant financial impact on the Organization;
• Review and recommend for approval of the Board, financial policies and procedures formulated by the Management;
• Review and recommend for approval of the Board, estimates of the income and expenditure of the Organization for the ensuing financial year;
• Review quarterly, annual and other statutory financial estimates/statements and recommend for their forwarding to the Treasury and National Assembly;
• Advise the Management in overseeing the implementation of the Corporation’s Financial/Accounting Regulations and procedures; and
• Ensure that financial/accounting regulations are in place as required by the law.
• Deliberate and make appropriate recommendations on governance matters affecting the Board.

Human Resources & Administration

• Consider matters relating to Human Resource Policies and Procedures;
• Consider reports on Recruitment of Staff and where necessary undertake preliminary screening of candidates (heads of departments) and participate in actual recruiting process, as it may be necessary and as provided by Human Resource Procedure Manual;
• Recommend to the Board on renewal of contracts for employees and other related matters, as appropriate;
• Recommend to the Board on approval of training plans and capacity building for staff;
• Undertake and consider management reports on staff disciplinary matters and make appropriate recommendations to the Board;
• Make recommendations to the Board on appointment of Corporation’s senior officers;
• Evaluate disciplinary cases of senior officers of the Board;
• Review and promote employment equity, skills development and succession planning;
• Any other policy matter that may arise in relation to HR & Administration; and
• Deliberate and make appropriate recommendations on governance matters affecting the Board.

Procurement

• To consider and recommend to the Board approval of the Annual Procurement Plan;
• Consider and recommend to the Board on all procurement and assets disposal planning;
• Advise on capacity building on NG-CDFC on procurement matter to the constituencies including issuance of applicable circulars and guidelines;
• Monitor on proper inventory and asset management; and
• Deliberate and make appropriate recommendations on governance matters affecting the Board.

Programs, Risk and Performance Management Committee

It was determined that the following departments/division shall report to the Board through this committee:

• Programs & Field Coordination;
• Corporate Planning and Strategy; and
• Risk Management.

Terms of Reference (ToRs)

Programms

• Consider project proposals submitted from various constituencies in accordance with the Act and recommending to the Board for approval and funding;
• Undertake monitoring of projects, deliberate on findings and table report and recommendations to the Board;
• Recommend to the Board on issuance of policy guidelines to constituencies on pertinent project matters and make follow up;
• Advise the Board on strategies to be adopted for showcasing best practices in the implementation of projects;
• Recommend to the Board on capacity building for NG-CDFCs and other stakeholders;
• Consider any other technical matter referred to Committee by the Board; and
• Deliberate and make appropriate recommendations on governance matters affecting the Board.

Corporate Planning and Strategy (CPS)

• Guide in development, implementation, monitor and review of Corporation’s strategic plan;
• Ensure a performance system that is linked to Corporation’s mandate and aligned to national development plans and sector performance standards;
• Review and guide the management in setting performance targets that will form basis of performance contract approval and evaluation;
• Participate in evaluation of Organization’s annual performance contract;
• Vet Organization’s annual work plan;
• Review implementation of policies, strategies and plans and make appropriate recommendations to the Board;
• Ensure up to date data and statistics of Corporation’s key operations; and
• Deliberate and make appropriate recommendations on governance matters affecting the Board.

Risk

• Ensure Enterprise Risk Management (ERM) processes and culture are embedded throughout the organization including effectiveness of risk identification and management, and compliance with internal guidelines and external requirements;
• Ensure development of a policy on risk management and the risk management framework;
• Delegate to the management the responsibility to implement the risk management plan;
• Ensure that the implementation of the ERM Framework is occurring in a systematic, timely and effective manner;
• Review, monitor, interrogate and report to the Board on the risk management information, with particular reference to the set tolerance and appetite levels;
• Review the implementation of the risk management framework on a quarterly basis;
• Receive assurance from Management that the risk management framework is integrated in the daily activities of the organization;
• Escalate critical risks to the Board, as required; and
• Deliberate and make appropriate recommendations on governance matters affecting the Board.

Governance, Complaints and Publicity Committee

It was determined that the following departments/division shall report to the Board through this committee:

• Legal;
• Corporate Communication; and
• ICT

Complaints

• Review and make appropriate recommendations on all governance matters affecting the Corporation;
• Address complaints that may arise from the implementation of the Act;
• Analyze complaints raised by the public, media and other NG-CDF stakeholders and make appropriate recommendations to the Board;
• Resolve emerging disputes from the constituencies and advise the Board accordingly;
• Receive reports on the implementation of the Act and Regulations and make appropriate recommendations to the Board.

Corporate Communication

• Boosting public awareness on NG-CDF and especially the public expected role in the fund management;
• Enhancing positive NG-CDF image by routinely updating the public on the activities of NG-CDF vis-à-vis its set objectives;
• Profile NG-CDF Board in the media;
• Develop strong links with the media;
• Position NG-CDF Board as a reliable source of information on Constituencies or national development matters;
• Providing direction on the communications strategic planning process;
• Review and make recommendations to the Board on NG-CDF communications needs and priorities through appropriate consultation;
• Assessing and evaluating the delivery of communications periodically against the needs and/or expectations of the NG-CDF Board;
• Recommending communications initiatives to the Board for approval, as appropriate;
• Providing oversight on the implementation of the internal and external communications programs of the NG-CDF Board; and
• Reviewing and making recommendations to the Board on awareness creation activities scheduled.

Information Communication Technology (ICT)

• Approve and monitor the Corporation’s ICT policies and practices to ensure that they continue to remain effective and accurate; and
• Seek to ensure and oversee major enterprise information technology projects considered of significant importance.